Lifted Work vs Trello
Your agency started on Trello because it was simple. Now you have 15 boards, a handful of Power-Ups, and no way to see what's due across all your clients this week.
Quick Comparison
Lifted Work vs Trello
| Feature |
Lifted Work
|
Trello |
|---|---|---|
| Built ONLY for agencies | ||
| Client portal included | ||
| Client request management | ||
| Client correspondence tracking | ||
| Gmail sync | ||
| Deliverables with client approval | ||
| AI with full client context | Basic AI only | |
| Google Analytics & Search Console | ||
| Meta Ads & Google Ads reporting | ||
| Branded report rendering (PDF/HTML) | ||
| Time tracking by client | Power-Up required | |
| Multi-client dashboard | Board per client | |
| SOPs attached to tasks | ||
| All features included | Power-Ups required |
Why Digital Marketing Agencies Choose Lifted Work Over Trello
Trello gives you boards. Lifted Work starts where Trello stops: one dashboard for all clients, a portal they can log into, correspondence tracking, analytics integrations, and AI that knows every client by name.
One Dashboard, All Clients
20 clients on Trello means 20 boards. Lifted Work shows every client's status, hours, and upcoming work on one dashboard. No switching between boards.
Real Client Portal
Clients get a branded portal with deliverables for review, request submission, and a services page. Trello has no client portal at all.
AI That Knows Your Clients
The AI has each client's brand, notes, history, and analytics data. It schedules, drafts, and runs your monthly reporting end to end. Trello has basic card summaries.
Client Communication in One Place
Gmail syncs client emails into their activity feed. Correspondence, tasks, notes, and deliverables on one screen per client. No hunting across boards and card comments.
Time Tracking by Client
Track time per client for billing and capacity. Built into every plan. Trello needs a Power-Up and won't organize by client.
No Power-Ups Required
Client portal, time tracking, Gmail sync, analytics integrations, AI with client context, report rendering, and SOPs on tasks. All built in. No Power-Ups needed.
Detailed Feature Comparison
See exactly how Lifted Work and Trello stack up across the features that matter most for agency operations.
Client Portal & Requests
Lifted Work
- Branded portal with dashboard, feed, and services
- Request submission and status tracking
- Deliverables with client review and approval
- Services page with upsell opportunities
- Clients see progress 24/7 without being invited to your workspace
Trello
- No client portal of any kind
- No client request system
- No deliverables or approval workflow
- Only option is inviting clients to see your boards
- Clients see your internal cards and labels
AI That Knows Your Clients
Lifted Work
- AI has each client's brand, notes, history, and analytics data
- Schedule a full month of deliverables in one conversation
- Monthly reports pull from GA4, Search Console, and Meta Ads automatically
- Saved prompts run on a schedule for recurring work
- Connects to Claude Desktop and ChatGPT via MCP
Trello
- Atlassian Intelligence for card summaries
- Butler automation for rule-based card moves
- AI doesn't know your clients or their data
- No analytics integrations (GA4, Search Console, etc.)
- Butler handles card rules, not client workflows
Communication & Correspondence
Lifted Work
- Gmail syncs client emails into their activity feed
- Full correspondence history per client
- Internal client notes (visible to team and AI, not clients)
- Draft emails to client contacts from the activity screen
- Zapier for Slack, call logs, and meeting transcripts
Trello
- Email-to-board requires a Power-Up
- Emails not linked to specific clients
- Card comments are the only discussion option
- No unified history of client communication
- Each board is its own silo
Time Tracking & Billing
Lifted Work
- Time tracking by client, built into every plan
- Track actual time against budgeted hours per task
- Client capacity visible on the dashboard
- Billing-ready reports per client or team member
- Assigned vs. worked hours tracked monthly
Trello
- Time tracking requires a Power-Up
- Not organized by client
- Quality and reliability varies by Power-Up
- No budget tracking per task
- No built-in billing reports
Simple, Transparent Pricing
Lifted Work starts at $5/client/month with a 5-client minimum. Unlimited team members on every plan.
View our pricing" I don't know what I'd do without Lifted Work. "
Frequently Asked Questions
Lifted Work vs Trello
I love Trello's simplicity. Is Lifted Work complicated?
Lifted Work is actually simpler for agency work than Trello. Instead of juggling 15 boards and 4 Power-Ups, you have one view per client with their tasks, correspondence, deliverables, and notes in one place. One dashboard shows everything across all clients. Most agencies find it easier than their Trello setup, not harder.
Can Trello work for agencies with the right Power-Ups?
You can add Power-Ups for time tracking, email, and calendar sync. But there's no Power-Up for a client portal, client correspondence tracking, analytics integrations, or AI with client context. At some point you're stacking tools on top of a card system and maintaining all of them. Lifted Work has all of this built in.
How does the AI in Lifted Work differ from Trello's?
Trello has Atlassian Intelligence for card summaries and Butler for rule-based automation (move a card when a label is added, etc.). Lifted Work's AI has full context on each client: their brand, notes, correspondence, task history, and analytics from Google Analytics, Search Console, Meta Ads, and more. It can schedule a full month of deliverables, draft emails with the right context, and run your monthly reporting by pulling real data into branded reports.
Is Lifted Work more expensive than Trello?
Trello Standard is $5/user. A 10-person team pays $50/month with no client portal, no analytics, no real AI, and no time tracking without a Power-Up. Lifted Work charges per client: $5, $7, or $12/client/month depending on the plan. A 15-client agency on Delivery pays $105/month with unlimited team members, client portals, Gmail sync, analytics integrations, AI, and time tracking all included.
Does Lifted Work integrate with the tools I already use?
Yes. Gmail syncs client emails automatically. Google Analytics, Search Console, Google Ads, Meta Ads, and Google Business Profile connect for reporting and AI context. Zapier connects thousands of other apps like Slack, phone systems, and meeting transcription tools. And the MCP server connects to Claude Desktop, ChatGPT, or any MCP-compatible AI tool.