See assigned hours per person per day, spot who is overloaded before deadlines slip, and rebalance work in a few clicks.
A task list tells you what is due. It does not tell you whether anyone has time to do it. The capacity calendar shows assigned hours per person per day, so you can see the week the way your team actually feels it.
Heavy days and light days are obvious at a glance. When someone is booked past their capacity, you see it before the deadline slips, not after the client asks where their work is. Rebalance by moving or reassigning tasks, covered in Task Management.
Each task carries a time estimate, so the calendar reflects committed hours, not a guess. When a last-minute request comes in, you can see who has room to take it and slot it in without overloading anyone.
The hours on the calendar are the same estimates that feed Time Tracking and the per-person and per-client breakdowns on the Agency Dashboard, so planned capacity and actual time stay in the same system.
FAQ
Start with each person's available delivery hours, then subtract meetings, administration, time off, and a buffer for unplanned requests. Compare the hours left with task estimates by day or week instead of treating every working hour as available client capacity.
Use actual time from completed tasks to revise the estimate on the task template. Capacity planning gets more useful as repeated work develops a realistic baseline, so review work that regularly runs over or under budget.
Capacity planning looks forward at assigned work and available hours. Time tracking records what already happened. Keeping both in the same system lets an agency compare the plan with reality and improve future scheduling.
Track time while the work happens, compare it to each task's budget, and see where hours go by client, task type, or team member.
02
Keep the conversation on the work. Comment on tasks, @mention teammates to unblock them, and let AI read the thread for context.
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One blog post becomes LinkedIn, Twitter/X, and Instagram copy, an email newsletter snippet, and a branded quote graphic, each written for how people read on that platform. You review the whole set before anything is scheduled.
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A priority-ranked audit built from a site crawl plus Search Console and GA4 data, with the top findings already turned into fix tasks naming the specific pages. You approve the list before the team starts.
